Notice of Tender/Quotation

Generally, all open tenders will be advertised in selected national newspapers such as Utusan Malaysia, The New Straits Times and The Star; or on CYBERVIEW website.

Sale and Submission of Tender/Quotation

The sale of all tender/quotation documents shall be conducted during CYBERVIEW’s office hours throughout the duration of the floatation. The chargeable fee, if any, shall be stated on the tender document or advertisement notice.
Tender/Quotation has to be submitted to the address specified in the tender/quotation notice.

Bid Currencies

Generally, all bids for local tenders shall be in Ringgit Malaysia (RM). Bids for international tender shall be in RM, or in the currency of the country where the finished products or services are imported from, or in any other currency deemed appropriate by CYBERVIEW. Tenderers shall state clearly in their tender submission the currencies for their bids.

Rejection of Tenders/Quotations

A tender/quotation shall be rejected at the tender opening stage when:

• The tender is submitted after the specified date and time of closing, or submitted to a wrong address
• The Tender Bond, where applicable, is not attached.
• The Letter of Tender/ Agreement (for FIDIC contract) is not duly filled in
• The tender is not submitted using the original tender documents
• Noncompliance to any instruction in Instruction to Tenderer (ITT) or CYBERVIEW’s requirements

Withdrawal of Tender/Quotation

Tenderers who withdraw within the tender validity period after the tenders have been opened may be subjected to penalties as specified in the tender documents such as blacklisted from participating in CYBERVIEW’s future procurement exercises for a period of six (6) months to two (2) years.

Clarification of Tender/Quotation

Clarification shall be confined only to the technical proposal submitted in the tender bid. Depending on the tender requirements, tenderers may submit a new financial proposal which should only contain the revision(s) based on the requirements in respect to the clarification of the technical proposal. No technical and financial negotiations are allowed during clarification.

Notification of Award

The successful tenderer shall be officially notified of the award through a duly executed Letter of Acceptance, Purchase Order (PO) or a contract, clearly defining the scope, terms and conditions.

Currencies

All payment for local contracts shall be in Ringgit Malaysia (RM). Payment for international contracts shall be in RM, or in the currency of the country where the finished products or services are imported from, or in any other currency deemed appropriate by CYBERVIEW. Tenderers shall state clearly in their tender submission the currencies for their payments.

Terms

Payment shall be done upon complete acceptance of the goods, works or services, and made in accordance with the payment terms specified in PO/contract including contract condition or CYBERVIEW Standard General Condition of Contract.

Process

Unless otherwise specified in the PO/contract, generally payment shall be made within 30 days from the date of original and final invoice accepted by CYBERVIEW. In cases where Certified True Copy invoice is required, contractor/supplier shall specify the following details on the invoice:

• Full Name and I/C No.
• Designation
• Official Company Stamp
• Acknowledgement on non-receivable of payment for the same supply, works or services completed

Retention Sum

Where applicable and stated in CYBERVIEW’s contract, the percentage of retention sum shall be 10% of the contract value. The retention sum amount of 5% of the contract value shall be paid to the contractor after the issuance of Taking Over Certification. The remainder 5% shall be paid after the expiry date of Defects Notification Period or after the remedying notified defects whichever is later.

Delivery Order

All delivery orders (D.O.) accompanying goods must state clearly the following:

• Supplier/contractor’s name
• CYBERVIEW purchase order and line number (i.e according to ERMS system)
• Catalogue number
• Description of material
• Location for delivery
• Unit of measure (e.g meters, sets, nos., kilograms etc)
• Quantity
• Number of drum (relevant to cables)
• Serial number (relevant to transformers, switchgear, feeder pillars etc) The relevant Factory Acceptance Report(s) should also be attached to the D.O.

Conditions for Acceptance

• Quantity & description of material must match contents stated in Delivery Order
• Materials should be labeled with:
• Brand name, model number, rating, size etc.
• CYBERVIEW catalogue number and CYBERVIEW contract number
• Expiry date of product (e.g. resin for pre-molded joint)
• Items stored indoors - should be suitably packaged for storage on pallets & all boxes should be printed with description of contents
• Items stored outdoors – should be weather proof and labeled/marked suitably

Authorised Visitors and Delivery Personnel

Visitors and Delivery Personnel must have visitor badges if they are to enter any of CYBERVIEW’s buildings or facilities beyond the receiving areas or lobbies.

Delivery Responsibility & Cost

Packaging and delivery costs are included in the purchase price unless otherwise specified on the Purchase Order. The responsibility for goods in transit rest with the supplier/contractors unless CYBERVIEW agrees to other conditions in the Purchase Order.

Objective

The objectives of supplier/contractor evaluation are:

• To help CYBERVIEW in identifying competent and good performing suppliers based on suppliers category
• To provide important information on suppliers performance in previous contracts during tender evaluation

Evaluation criteria

Suppliers/ contractors will be evaluated based on approved criteria as follows:-

• Price of material, works or services
• Quality of material, works or services
• Delivery time of material, works or services
• After sales service/ technical support